In person
For an accepted paper or direct-submission route.
Useful for
Direct contact and obtaining an available receipt at the receiving point.
Plan for
Travel, office hours, queues and the required signed copies.
HR Compliance & Setup Specialist support
Labour Reporting Support
Know which labour reports your business needs.
Different reports, different records, different filing routes. Truzand helps businesses in Vietnam identify the relevant reports, prepare the working files and coordinate the agreed submissions.
Discuss your reporting scope- 8 reporting areas
- A report-specific calendar
- From VND 800,000 per report
A reporting plan for your business
The right report. The right information. A clear next step.
For domestic and foreign-invested employers, including representative offices where relevant. Not every business needs every report below.
Which reports apply?
Confirm the business type, workforce and activities instead of copying a generic reporting list.
When are they needed?
Bring recurring dates and case-specific requirements into an agreed working calendar.
Where is the source data?
Coordinate HR, payroll, insurance, health and safety records before preparing the draft.
Scope review may cover private enterprises, single- or multi-member LLCs, joint-stock companies, partnerships, non-profit organizations and representative offices, according to their circumstances.
Report directory
Eight reporting areas, listed clearly.
Use this as a starting reference. Truzand confirms applicability, the current form, receiving authority and filing route for the agreed period.
08report areas
reviewed by scope
| Report and applicability | Frequency and timing | Receiving point and filing route |
|---|---|---|
Labour utilizationEmployee use and workforce changes for an employer with staff. |
TimingHalf-yearly & annually Before 5 June and 5 December. 2026 official guidance ↗ |
Receiving point & route Department of Home Affairs; relevant social insurance body / delegated management board where applicable. National Public Service Portal or the locally accepted fallback route. |
Workplace accident summarySummary reporting; separate incident notifications may also apply. |
TimingHalf-yearly & annually Before 5 July; before 10 January of the following year. Decree 39/2016, Article 24 ↗ |
Receiving point & route Competent provincial labour authority / Department of Home Affairs. Accepted direct, electronic or postal route; confirm local instructions. |
Foreign-employee utilizationForeign-worker employment information, permit-related reporting or an authority request, as applicable. |
TimingConfirm current requirement Case-specific under the current foreign-worker framework. Do not assume the old half-year dates apply. Current Decree 219/2025 framework ↗ |
Receiving point & route Competent foreign-worker authority / delegated receiving body. Current permit / reporting process or route stated in the authority's request. |
Vietnamese employees at representative officesRecruitment and management reporting for relevant foreign representative offices. |
TimingCase-specific Confirm the applicable recruitment, employment or authority-requested timing. |
Receiving point & route Competent recruitment / employee-management body for the office. Form and receiving point confirmed for the representative office. |
Occupational healthWorkplace health and labour-hygiene information, where applicable. |
TimingHalf-yearly & annually Before 5 July; before 10 January of the following year. Circular 19/2016, Article 10 ↗ |
Receiving point & route Competent local health authority or sector health unit; confirm the current receiving point. Accepted health-reporting form and local submission method. |
Prior-year unemployment-insurance participationThe employer's unemployment-insurance participation for the previous year. |
TimingAnnually Before 15 January. Decree 374/2025, Article 32(7) ↗ |
Receiving point & route Department of Home Affairs. Current reporting form and locally accepted filing route. |
Occupational safety and healthAnnual occupational safety and health work at the business. |
TimingAnnually Before 10 January of the following year. Circular 07/2016, Article 10 ↗ |
Receiving point & route Competent provincial labour and health authorities. Accepted direct, electronic or postal route; confirm current receiving bodies. |
Occupational safety and health trainingTraining-result reporting or records required for the relevant employer / training-provider role. |
TimingCase-specific Confirm the training activity, reporting responsibility and applicable requirement. |
Receiving point & route Competent occupational safety and health authority, as applicable. Current prescribed form or authority-requested reporting route. |
Calendar reference reviewed in October 2026. Requirements and receiving bodies can change. Foreign-employee reporting is checked against the current Decree 219/2025 framework; the old half-year timetable is not automatically carried forward. Incident notifications and special requests may be separate from recurring summary reports.
Source information
A practical data checklist, organized by source.
Your business provides complete and accurate information. Truzand prepares a report-specific request, checks what is available and lists the gaps requiring clarification.
Workforce profile
- Employee headcount and contract types
- Probation arrangements and employment status
- Relevant age, gender and qualification information
Workforce changes
- Increases and decreases in the reporting period
- New hires, resignations and terminations
- Relevant organizational changes
Insurance records
- Social insurance participation
- Health and unemployment-insurance participation
- Relevant contribution and participation status
Health, safety and training
- Workplace health and safety measures
- Accident history and remedial actions
- Relevant training records and results
Submission options
Three routes. Different practical trade-offs.
The accepted method depends on the report and receiving authority. Confirm the route before filing; an online or email option is not assumed for every report.
Where the receiving body accepts reports by email.
Useful for
No travel and a retained copy of the message and attachments.
Plan for
Delivery checks, attachment requirements and follow-up if no acknowledgement is received.
Online portal
Where the relevant report is available on an accepted portal.
Useful for
Remote filing, form checks and status or receipt records where the system provides them.
Plan for
The correct account, access rights, file format and a stable internet connection.
A practical online-filing checklist
Prepare portal access and a stable connection. Retain the confirmation and check for supplementary requests after filing.
- Sign in with the authorized account.
- Select the correct report form and period.
- Enter the agreed data and attach required files.
- Review the content, attachments and client approval.
- Submit and retain the available receipt or reference.
A structured reporting cycle
Prepared early. Reviewed by people. Recorded for later.
Direct coordination helps your HR contact understand what is needed and what is still outstanding. The business reviews and approves the draft before any agreed submission.
Practical outputs may include a report checklist, timeline tracker, templates, draft reports, source schedules, an action list and available submission or response records.
Confirm
Agree report types, period, applicable requirements, roles and working timeline.
Collect & check
Compile source data, clarify differences and track missing information.
Prepare & review
Prepare the draft and supporting files for the business's approval.
Submit & track
Coordinate included filing, retain available receipts and track agreed follow-up.
Clear pricing
A fee matched to your reporting scope.
Confirm the reports and required preparation before work begins.
Fewer than 50 employees
From VND 800,000
per report
- Review of the agreed reporting scope
- Data compilation and checking
- Form and draft-report preparation
- Agreed submission and response tracking
50 employees or more
A scope-based quotation
Based on workforce size, the number of reports, data complexity and coordination required.
Combining HR services?
A combined-service discount may be available when labour reporting is engaged with other Truzand HR services. Any discount and exclusions are confirmed in the quotation.
Additional corrections or follow-up work are reviewed against the engagement before activities and fees change.
The business retains responsibility for accurate source data, required access and authorizations, timely approvals and business decisions. Processing and acceptance remain with the relevant authority.
Frequently asked questions
Before you get started.
Practical answers about the scope, records and responsibilities.
Which businesses is this service for?
Businesses operating in Vietnam that need support preparing recurring labour reports and maintaining reporting records. This can include domestic or foreign-invested companies and representative offices, depending on the applicable requirements.
What is covered by labour reporting?
Recurring or case-specific reports about employment, workforce changes, insurance participation, occupational health, safety and training. The relevant reports, period and receiving point are confirmed for your business; not every reporting area applies to every employer.
Does a newly established business need to report?
A newly established business may have reporting obligations once it employs staff. The relevant reports and periods depend on its workforce, activities and applicable requirements. Truzand can review the circumstances and confirm a proposed support scope.
Which reports can Truzand support?
The scope may include workforce utilization, workplace accidents, foreign employees, representative-office employee reporting, insurance participation, occupational health, safety and training reports. Truzand confirms which are relevant before work starts.
What information does the business need to provide?
Workforce information and changes, insurance records and relevant health, safety and training documents. Truzand prepares a report-specific checklist based on the agreed scope.
How are deadlines and filing methods confirmed?
They depend on the report, business circumstances, current rules and receiving authority. Truzand confirms the applicable process and working timeline during the scope review.
What does the service cost?
The starting fee is VND 800,000 per report for businesses with fewer than 50 employees. Businesses with 50 employees or more receive a quotation based on workforce size, report volume and data complexity.
Can Truzand support corrections or follow-up requests?
Correction preparation and follow-up coordination may be included or agreed separately after reviewing the request. Truzand confirms the additional information, activities and any fee implications before proceeding.
Can Truzand guarantee acceptance of a report?
No. Truzand supports preparation, review and agreed submission coordination. Processing and acceptance remain with the competent authority.
Next step
Start with your business and reporting period.
Share your employee headcount and the reports you need support with. We will discuss the reporting scope, practical outputs and fee.
Discuss your reporting scopeFor your first enquiry
Share your employee headcount, report types, next reporting period and HR contact. We usually respond within one business day with the proposed next step.
Detailed salary or insurance records are not needed for the initial enquiry. The final scope and fee are confirmed before work begins.
Truzand supports preparation, review and coordination based on the information provided and agreed scope. Report requirements, deadlines and submission methods depend on current rules and the competent authority. Processing and acceptance remain with the relevant state management body.